Intune Insights: Export Profiles
Prerequisites
- You are signed in to PackMyApp.
- You can open
App > Intune Insights. - Your tier allows Intune Insights data access.
Quick Tip: Interactive KPI Cards
The Overview tab shows KPI cards at the top (Managed devices, Compliant, Non-compliant, Critical storage, Moderate storage, etc.).
Any of these cards is clickable and will instantly: - Switch you to the Devices tab - Apply the matching filter (e.g., click "Compliant" → filter shows "Compliant only" devices) - Open a KPI detail modal with current value and context - Display the filtered device list so you can review, search, or export immediately
This is faster than manually switching tabs and adjusting the filter dropdown.
Click Path
- Open
App. - Click
Intune Insights. - Quick filter shortcut: click any KPI card (e.g., "Compliant", "Non-compliant", "Critical storage") to jump directly to the Devices tab with that filter applied.
- Review the KPI detail modal for value + context, then continue with the filtered Devices view.
- Manual route (optional): use search/filter/sort or a preset if preferred.
- Optional triage shortcut: in device filters, use
Stale check-in only (7+ days),Missing encryption reason,Critical storage only (<10 GB), orNeeds review onlybefore exporting. - Optional triage shortcut: use the Intune Insights
Action Queuecards for one-click queue targeting, or click aWhy nowpill in the table to apply a reason-aligned slice. - Optional action: hover a device row and click
Open in Intune ↗to go directly to the Intune portal device page, or open the device detail lightbox and clickOpen in Intune. - Optional cleanup: click
Reset triageif you want to export from a neutral state without search/filter/queue context. - Check
Snapshot ageand refresh if the indicator warns that data is older than 4 hours. - Optional health check: review
Tenant health scorebreakdown (base compliance, storage impact, sync impact) before exporting to understand score drivers. - In the action row, choose
Export profile: -Current view: uses your active search/filter/sort. -Ops: operational export for broad triage. -Security: focused non-compliant security export. -Compliance: focused compliance follow-up export. - Optional: enable
Only changes since last export. - Click
Export CSV.
Expected Result
- A CSV file downloads with profile-specific scope and columns.
- Filename includes the profile (for example
...-security-YYYY-MM-DD.csv). - Export status message displays clear context showing the active filter, sort mode, and queue label if applicable, for example:
- "Exported 42 rows using Current view (Filter: Stale check-in | Sort: Risk)" when exporting from a filtered view.
- "Exported 42 rows using Current view (Action Queue: Critical storage | Filter: Critical storage | Sort: Storage low first)" when exporting from an Action Queue lane.
- If
Only changes since last exportis enabled, only rows that changed since your previous export baseline are included. - For profiles that require detail enrichment, export continues best-effort and warns if some device details could not be enriched.
- The same health context shown in the UI can be exported, including compliance reason, last-sync age, and storage risk when the selected profile includes those columns.
Explainability Fields
Compliance Reason- Explains the best-known reason a device currently needs attention (
Stale check-in,Missing encryption,Low storage,Needs review). Last Sync Health- Uses the readable in-app label instead of only a raw timestamp.
Last Sync Days Ago- Helps operations teams sort and communicate device staleness without recalculating dates.
Storage Risk- Distinguishes
Healthy,Moderate, andCriticalstorage pressure in exports.
Profile Behavior
Current view- Scope: your active search/filter/sort.
- Typical use: ad-hoc exports exactly matching table context, including Action Queue-selected slices.
- Status feedback: when the slice originated from Action Queue, export status explicitly includes the queue context.
Ops- Scope: all devices, sorted by highest risk.
- Typical use: daily operational triage and disk/compliance watch with explainability fields included.
Security- Scope: non-compliant devices, sorted by risk.
- Typical use: security remediation queue with readable compliance reasons.
Compliance- Scope: non-compliant devices, latest check-in first.
- Typical use: compliance follow-up and owner outreach using last-sync age and compliance reason.
Mobile Experience
- Device table renders as a responsive card-based layout on screens smaller than 480px wide.
- Cards clearly label each field (Device, OS, Compliance, Why now, Check-in, Storage) so no context is lost.
- All actions (Open in Intune, device detail modal, Why now filter) remain accessible without horizontal scrolling.
Stability & Performance
- Intune Insights automatically maintains a bounded in-memory cache of device details (max 50 items, 30-minute auto-expiry).
- Staleness indicator auto-refreshes every minute while you are on the Intune Insights tab, and cleanly stops when you navigate away.
- Click handlers are consolidated to prevent listener accumulation during filter/sort/search updates.
If It Fails
- If no file downloads, check browser download blocking.
- If export warns about missing detail enrichment, retry after
Refresh insights. - If delta export returns no rows, disable
Only changes since last exportfor a full baseline export. - If Insights cannot load at all, reconnect consent via the in-app permission prompt.